You clearly determine who in the company should comment on the contract and who must approve it. This communication is centrally registered. Versioning, locking, categorization of contracts is a matter of course.

The designated employees may be acquainted with the contracts and the system shall record these acquaintances.

INOVIO is also digitizing a key step in the contracting process, namely the signing by the contracting parties. Integration with inSign brings legally indisputable signing by means of a handwritten signature (biometric signature). In practice, the biggest benefit is the significant speed-up. In addition, you can strengthen the legal enforceability of the contract by inserting it into the trusted electronic archive.

You can support the fulfillment of the contract by automatically notifying you of important milestones, obligations of the contracting parties, handovers and more. The right and predefined people will receive a notification of the approaching date.

You can bind the contract to invoices, budgets and orders. When processing invoices received, you will see how the payment plan was set up or which attachments should be a mandatory part of the invoice.

For each contract, you can clearly keep its amendments as well as internal notes.

The situation where paper original contracts circulate and hide in the company in various offices brings many risks. INOVIO will help you implement a simple and logical system.

You will use the digital archive in your daily work and you will be able to flexibly manage the rights and access rights of employees, even at the level of individual contracts. You can then collect all the paper originals of the contracts in a central archive, which you will only need in legal disputes.

We will transfer any large existing archive (whether paper or digital) to INOVIO at the beginning of the cooperation.

We usually connect records of contracts with accounting and ERP systems – for example, order code lists, centers, contracting parties, etc.