INOVIO automation of received invoices

A smart digital process from receiving an invoice to entering it into the accounting system

INOVIO will solve the entire process of receiving and approving invoices and is ready for further growth of your company. Automation wherever it is possible. Clear approval, fast and clear communication over tax documents  across the entire company.

  • Automatic retrieval of invoices from collection e-mails and scanners
  • Automatic extraction of data from invoices – the end of manual rewriting!
  • Electronic circulation and convenient approval
  • Cost allocation for projects, centers or activities
  • Export to almost any accounting system and communication with accountants

Do you prefer a sample over long descriptions?

Arrange an online demonstration. Enter your email. And we will send you further instructions.

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INOVIO? What is it like?

We invented the INOVIO system for companies in the Czech Republic and Slovakia and tested it on hundreds of installations, including multinational companies. It brings customers:

The first, second and third step in the digitization of administration

A clear and unified system, the end of lengthy tracing

Extraordinary time savings, especially for management and executives; Managers get more time for their work

How does INOVIO work? Automation of received invoices

1. Automatic registration and extraction of the document

  • Automatic retrieval of invoices from e-mails, data storages or scanners
  • Document extraction – automatic recognition of the issuer, prices, recapitulation of VAT, payment and other data with an accuracy of up to 99%.
  • Professional check of the extracted data
  • From the moment the document is extracted in INOVIO, it can be accessed by any authorized user. For each document, you can see who received and approved the invoice and any other possible links to contracts or orders.
  • In-house online storage of accounting documents with a tuned workflow

2. Start of electronic document circulation

  • Automatic assignment of approvers with the possibility of changing the assignment even during approval process
  • Automatic notifications of approvers by email
  • Approvers can export tabular summaries of documents for their work
  • System requests responses to documents from all authorized users

3. Connection with economic management of the company

Optional component. Other INOVIO modules allow you to monitor and approve received invoices in the context of approved orders, contracts, budgets, projects or other activities.

  • Check of the invoices and documents according to orders, contracts or budgets
  • Assisted or manual billing allocation of the document to centers, orders and activities
  • Records also for holdings and other types of groupings of companies with joint owners

TIP: Complete the circulation of invoices with other modules from the INOVIO menu and thus get the digitization of other agendas, eg cash documents, cash flow, accounting machine, contracts,… Details here

4. Smooth cooperation with the economic system and accountants

INOVIO completes the process only after the invoice is transferred to the accounting system:

  • Export of documents to the accounting system, which is started by the accountant as needed, without rewriting
  • Back-loading of data from invoices from the accounting system into INOVIO (eg payment date, internal number)
  • Automatic enforcement of documents from approvers
  • Document storage with a complete history

TIP: Ask our Assisted Accounting from INOVIO.

How is INOVIO different from other cloud products?

Portability

we will reinstall it on your server at any time

It can be just yours

you can buy the solution into your property at any time

Private cloud

there are no companies other than yours in the INOVIO cloud installation

Configurability

ready for current needs and future changes in your company

The assigned consultan

will set up INOVIO with you and will be available to you

One system, two editions

INOVIO GO INOVIO DMS
For whom? A small company that wants a system ready for future company changes An ambitious company requiring tailor-made solutions and professional services
The basic difference Fast delivery, tuned standard without custom programming A product for larger companies that adapts to you
Modifications in the form of extensive configuration Yes Yes
Modifications in the form of development of new functionalities No Yes
You can be the owner of the system Yes Yes
Operation in a private cloud Yes Yes
Possibility of operation on your own server Yes Yes
Possibility to export data during and after use Yes Yes
Integration with your accounting or ERP system Yes Yes
Browsing via Internet browser, including mobile version Yes Yes
Support, maintenance and updates Yes, included in the regular monthly plan, see price list Yes, included in the regular payment for support services
How long before it starts working for me? Setting up the service within hours or days 6-8 weeks
Possibility to switch between editions Switching to INOVIO DMS is possible Switching back to INOVIO GO is not possible

See it first

Enter your e-mail and we will send you instructions for the online demonstration.

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