INOVIO Purchase Order Approval
- Order preparation and registration software
- Automatic linking of orders and purchase invoices
- Top level of company cost control
- Overview of estimated items
Take a closer look at how this module works
We will show it to you in practice online, or in a personal meeting.
Everything in one place
Invoices, purchase requisitions, orders – you can view everything that is intended for approval in a single queue, and no matter how long it may be, INOVIO searches and filters as fast as you’d expect.
Everyone has the right to demand
Create a purchase requisition, get it approved, and when that’s done, buy it. If you have a buyer in your company, he will translate your purchasing requirements into orders. All simple and easy. You can group requisitions into different orders for different vendors, as if you were planning a weekend shopping trip…?
Fill in a few details, and your PDF order’s all done!
Your orders can have their own logos, colors and layouts. If an order hasn’t been approved yet, you’ll see it in the PDF – with no risks of unplanned purchases. INOVIO certainly isn’t a primitive cloud service that would try to limit you or test your attention.
Link orders to invoices
It doesn’t matter if you have more invoices to a single order, or a load of orders belonging to a single invoice – you can always link them together. INOVIO Digital Order Approval monitors connections and reports any discrepancies.
Features and benefits
INOVIO Digital Order Approval is an online module that will help responsible staff approve orders. The software will be installed by us on either our server or the server of your company. There’s no need for the user to install anything, You can access our software with an internet browser from your office, home or from a work trip. The system is linked to INOVIO Digital Invoice approval.
The applicant creates a draft of an order in the system, which then submits it to the responsible staff for approval. The approver may approve, reject, modify or comment on the purchase request. Demands can be approved item by item. Approved order proposals are then displayed in “company colors” and delivered to suppliers in a PDF format. There will be no disputes over who approved what, since all information is in one place.
Users of the INOVIO Digital Invoice Approval module will appreciate that each issued order is subsequently paired with an appropriate purchase invoice. Any discrepancies between the order and the invoice are highlighted and submitted for resolution. The INOVIO workflow system thus ensures a perfect control over costs and estimated items (obligations/ liabilities without accounting documents).
Approved items of individual orders can be easily aggregated into a single order, or distributed among/into multiple ones. Imagine a “shopping” list of approved items, which you then divide into summary orders by suppliers. When issuing a binding order, the system checks whether all items are approved and makes sure they do not appear in more than one order at a time.
We will set up the module so that you’ll have your own input fields?, customized lists and a design of your orders according to need and rules of the corporate identity. You can archive the database of issued orders (PDF format), and export order lists (CSV format).
We will install and explain everything within a week from your order! Don’t be afraid of never-ending configuration, testing and looking for latent problems. INOVIO Purchase Order Approval is a finished product, already verified by many successful installations. The speed of installation will be based around your preparedness alone.
What makes INOVIO Purchase Order Approval different from other competitive products?
Choose your licensing model
|Compare licensing models:||
in your possession
INOVIO private cloud
– pay as a subscription service
|Basic difference||You acquire ownership of the product as intangible fixed assets. INOVIO DMS operates on your own server.||You rent the product and pay monthly fees. INOVIO DMS operates on our server.|
|Licensing payments||The server license is included in the price of the product. You purchase licenses for individual user accounts on an ongoing basis corresponding to your needs. You can transfer inactive licenses to other people. All licenses are valid indefinitely.||Both the server license as well as the licenses for individual users are included in your regular monthly payment. You can transfer inactive licenses to other people.|
|Support services (choose from available service programs)||Pay monthly or annually||Included in the regular monthly payment.|
|Expenditure type||Depreciations||Direct payment, 100% predictable cost|
|Installation||operates on your server, users do not install anything||operates on our server, users do not install anything|
|Need your own server||Yes||No|
|Need your own IT specialists||Recommended||No|
|Integration into your other information systems||Yes||Yes|
|Data security||Under your control||Guaranteed in a secure cloud|
|Access to INOVIO DMS from anywhere||Yes (according to your settings)||Yes|
|Support for your administrator||Yes||No need|
|Backup and archiving||Up to you||guaranteed|
|Remote intervention in the case of any problems||Within two days||In the matter of hours|
|Availability of INOVIO DMS||Up to you||> 99,8 %*|
Interested in an online demonstration?
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